Your team can look after more clients without spending its days chasing receipts, switching between ledgers and preparing the same journals. theaifd brings the work into one place, prepares it for review and gives your accountants more time with clients.
WhatsAppHow theaifd connects Xero and QuickBooks connected and refreshed every morning. FreeAgent from its trial balance export. Receipts by WhatsApp and email.No separate receipt software. Clients send receipts by WhatsApp or email, and theaifd captures, matches and prepares them for review, so there is no extraction tool such as Dext to license for each client.
Every month your team processes items, chases missing receipts and moves between clients before any real accounting happens. See where those hours go, and how many more clients your bookkeeping team could handle.
By hand and with an extraction tool use the calculator's default timings: 4 or 2 minutes an item, 3 minutes a chase, 15 or 10 minutes to switch into a client, 120 hours a month. On theaifd, chasing and switching leave the reviewer's day, and the time an item takes is measured on live client work rather than estimated.
Calculate your practice's capacity ↗theaifd brings bookkeeping, month end, management accounts and year end into one connected flow. The platform prepares the work. A person decides at every step, and nothing reaches a client's ledger without that decision.
Clients send receipts and invoices by WhatsApp or email, and each one is saved the moment it arrives. The platform reads it, proposes the bank match and suggests the code from how that supplier was treated before. Each week it lists what is missing and drafts the request for a person to release.
There is no separate extraction tool to license for every client.
Every morning the platform brings in each Xero and QuickBooks client's bank lines and sorts every item into piles: ready, needs a look with the reason, no receipt, no bank line and blocked. Your team works the piles across every client, not one ledger at a time.
An item is only ready when it passes checks a person can read, including a supplier the client has coded the same way at least nine times in ten. Where your practice agrees, a client with a strong record can have its ready pile approved in one press. Larger items and zero rated lines still go to a person, and one in ten is held back for a full check.
Bank lines with no receipt become that week's requests, drafted for a person to release.
On working day one, overnight, the platform prepares last month for every client: bank lines, payroll journals checked against the bank, accrual suggestions, prepayment releases, depreciation, close checks, the management pack and its draft commentary.
By the morning it is all waiting for a person. Nothing is approved on its own.
Journals, codings, accruals, payroll and packs for every client wait in one place. Each item shows a risk reading and the reasons behind it, such as the same as last month's posted journal, or payroll agreeing with the bank.
Routine low risk items can be approved together with one signature, and the risk is checked again at the moment of signing. Journals post to Xero or QuickBooks only after that approval.
Profit and loss, costs, budget against actual, cash and runway, the balance sheet and key ratios are built from the ledger, with one off items marked and the commentary drafted.
Your accountant improves the commentary, signs the pack off, then has the conversation with the client that a pack is meant to start.
For each year end the platform prepares the bank reconciliation, adjustments, trial balance, accounts, corporation tax computation and CT600 figures in one workbook where every figure shows its source, plus what to enter at Companies House. Self Assessment is prepared the same way.
Your practice reviews the work and files it using its own software.
Each change comes from something the platform does every day, not from a promise about it.
Your existing team can carry more clients, because chasing, switching between ledgers and preparing the same journals stop filling its week.
Receipts chased by the platform · one queue for every clientReceipt capture, coding, document requests, month end and packs sit in one platform, so there is no separate extraction tool to license for each client.
WhatsApp and email capture built inRecurring work is prepared overnight, and one board shows every client against the working day five target, with what is left to do.
Month end prepared overnight · close boardAccountants spend less time collecting and preparing information, and more time on performance, cash and the decisions in front of the client.
Management packs with drafted commentaryYou do not have to change how your practice runs to benefit. Choose how the work is shared, for the whole practice or client by client.
theaifd prepares the work and a Qualified Accountant at AI Finance Partners signs it off. Your practice receives it with the audit trail, and reviews and files it.
Suits practices that offshore today, or have no spare production capacity. If you offshore todaytheaifd prepares the work. Your practice reviews and signs it off in its own portal, with the evidence beside every figure.
Suits practices that want the final review kept in house.Your own team does the bookkeeping and review on the platform, with the same queue, overnight month end and sign off inbox.
Suits practices with a bookkeeping team that needs more capacity.Set per practice, and per client where needed. Your clients sign in to a portal in theaifd's name, with a password and a code from a phone, and they stay your clients.
Agents prepare the work and check each other. A Qualified Accountant decides. Every step is recorded with who, when and the evidence behind it.
The document, page and treatment travel with each number, so review is checking, not searching.
A second model challenges the figures without seeing the first one's reasoning. Any difference goes to a person.
Journals reach Xero or QuickBooks only after a named person approves them. Client requests go once a person releases them.
Every decision sits in the audit trail and the sign off register. Client data is never used to train models.
The papers are ready and the preparation can move forward.
The work is reviewed and the challenger's findings resolved.
An authorised person takes responsibility for the prepared work.
The practice receives the work and audit trail for its own review and filing.
It is written into the Partner Agreement, not left to goodwill. We work behind your practice, under your name.
The safest way to judge theaifd is on work you have already finished. You choose a job you have filed, or one bookkeeping client's last month, we prepare it from the original records, and you compare the two side by side. Your live clients are not touched.
We look at where your team's hours go and choose the first job together: a year end, a Self Assessment return or one client's month end.
A mutual NDA and data processing terms are signed, and the pilot's terms agreed, before any records move.
From the original records, with evidence on every figure, the blind challenge and every human gate.
Carry on with live work, add more jobs, or stop there. Nothing commits you to the next step.
Your clients never hear from us. The pilot runs behind your practice, under the partner promise above.
Book a 30 minute call to choose your first job ↗Before you put your clients' work
in someone else's hands.
theaifd is the accounts production platform and service of AI Finance Partners Ltd, a UK firm of Chartered Management Accountants regulated by CIMA. It prepares year end accounts and corporation tax returns, receipts and bookkeeping, Self Assessment and management accounts work for accountancy practices, which review it and send it to their clients under their own name.
Yes. For each year end theaifd prepares the bank reconciliation, the year end adjustments, the trial balance, the accounts, the corporation tax computation and the CT600 figures, in one workbook where every figure shows its source. It also sets out exactly what to enter at Companies House. Your practice reviews it, approves it with the client and files it.
Yes. theaifd is built for UK practices that offshore production today and want the capacity without losing sight of the work. Every figure arrives with its evidence, a second model checks it, a named person releases it, and each correction you make becomes a permanent rule.
It depends on your practice, so theaifd gives you a calculator rather than a promise. A client's month is three parts: processing each receipt and invoice, chasing what is missing and switching into that client's books. On theaifd the chasing is drafted by the platform and released by a person, every client sits in one queue, and the time an item takes is measured on live work. Try your own numbers at theaifd.co.uk/capacity.
Yes. On working day one, overnight, the platform prepares last month for every client: bank lines, payroll journals checked against the bank, accrual suggestions, prepayment releases, depreciation, close checks, the management pack and its draft commentary. Nothing is approved on its own. In the morning the decisions wait in one sign off inbox, and a board shows every client against the working day five target.
theaifd takes production off your desk, so your people can spend their time on the tax planning and management advice that helps your clients run their businesses, starting from work that already carries its evidence and workings.
Both, and your practice chooses. theaifd can prepare the work and sign it off, prepare it for your practice to review and sign off in its own portal, or your own team can do the bookkeeping and review on the platform. It is set per practice, and per client where needed.
No. While we work together and for 12 months after, AI Finance Partners does not offer services to, or accept work from, any client it worked on through your practice unless you agree in writing. It is written into the Partner Agreement.
No. theaifd prepares the figures and supporting work, and your practice reviews and files using its own software. The platform does not submit VAT returns, Self Assessment returns or accounts to HMRC or Companies House.
Yes. theaifd reads the trial balance, the chart of accounts and the bank lines through a connection that your practice or your client approves. Receipt matches are proposals that a person confirms. Month end journals are posted only where your practice has asked in writing for that job, and each one only after a named person approves it.
A second model challenges the figures without seeing the preparing model's reasoning, people review the findings, and four recorded human gates control release. If a challenge could not run, the work is labelled as not challenged for the reviewer.
Yes. Photos and PDFs sent by WhatsApp become receipts, and the sender is told where each one was filed. A number we do not know is asked which business it is for and is used for receipts only, proposed matches wait for a person to confirm them, and client communication arrangements are agreed with your practice.
Only your practice, the client concerned and the people at AI Finance Partners working on the job. Everyone here signs a confidentiality agreement before they can sign in, sign in needs a password and a code from a phone, and every view and change is in the audit trail.
Yes. A pilot usually runs on a few jobs your practice has already completed, so you can compare our preparation with what you filed, and its terms are agreed with your practice. Book a 30 minute call to choose your first job.
humAIn is the word theaifd uses for how it works: human and machine together, never one without the other. Agents prepare the work and check each other, and a qualified accountant decides and signs off.
No. Client data is never sold and never used to train models. Preparation runs on Anthropic's commercial API, whose terms exclude training on customer content. You are the controller and AI Finance Partners is your processor under Article 28 of the UK GDPR.
If you record that released work needed a material change because of an error on our side, AI Finance Partners corrects it without charge.
Book a 30 minute call on Google Meet. We will look at how your team handles bookkeeping, month end and year end, where the time goes, and how theaifd could help you deliver more value to your clients.
Revenue ran ahead of budget on extra hygienist days, but lab costs grew with it, so margin slipped two points. Worth a conversation about lab pricing before the new year